Lecturer Student Notes Ordering
Submissions
Original material must be submitted to Fuji-Xerox:
Easterfield Building (Next to Unistop) or
Rutherford House (Mezzanine Floor)
The Fuji-Xerox contacts are:
Richard Ulberg on ext 9531 or 027 241 0370
Email: studentnotes@vuw.ac.nz
If required Fuji-Xerox can come and collect the notes from you.
When submitting your original material please complete the order form stating all specifications. Remember it is the printer who has to interpret your wishes.
The deadline is 35 working days prior to the date the notes are required to be available in the bookshop.
Order Form
The following link will take you to the Student Notes Order Form.
Preparation of material
Points to note when preparing your material for submission to Fuji-Xerox:
Text Pages
Copyright Checking
Cover
Binding
Quantity
Delivery
Class Handouts
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Text pages
Required
Notes must be presented single sided
Page number on reverse of each sheet in pencil. Please ensure these are sequential.
A contents page with chapter headings.
A bibliography, if applicable.
A4, Flat sheets, no staples, tape, flags or other such items that will prevent the pages being mechanically fed through the scanner.
If pages require manual feeding for scanning the publishing time increases substantially. Manual feeding significantly reduces time for quality control and can potentially delay delivery. The printers advise that a job that would take 10 minutes to scan in an automatic document feeder, will take approximately 2 hours if manual feeding is required.
Also important
Illegible and missing text cannot be improved or recovered through the scanning process, however material is acceptable with black lines or corners as these marks can be removed. Background washes on original material cannot be removed.
Colour: The colour of the text of the original material has an impact on the output quality as all colours other than black are converted to grey by the printing process. The best quality can be obtained by providing original material as black printing on white paper.
Pictures and cartoons: a small amount of degradation of previously copied material is to be expected, and this worsens with the number of generations of copying an item has gone through before submission to the printers. This is particularly so with pictures, diagrams and cartoons.
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Copyright checking and clearance to publish
The University is committed to protecting the intellectual property and the statutory right of authors and researchers to protect their works.
Student Notes by their nature incorporate text excerpts from many sources and thus all publications must be checked for compliance. The agreement with CCL (Copyright Licensing Agency) allows Victoria University to distribute printed material to enrolled students under certain conditions. Refer web page www.copyright.co.nz for general information about copyright in New Zealand, and to the section Licence limits for the description of CCL licence allowances. Note that there are many classes of material in common use which are not covered by the CCL licence, notably journal databases and webpages of organisations; licence to copy has to be obtained directly from the sources.
Your contact for queries regarding copyright in the first instance is:
Brian McKeon
Copyright Advisor
Library Ext: 6670
Ph. (04) 473 3141
Email: brian.mckeon@vuw.ac.nz
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Cover
Required:
Also important:
Name of Colour |
Ivory | Vanilla | Vellum |
Straw | Fawn | Citrus Yellow |
Sunshine Yellow | Old Gold | Spring Green |
Pistachio | Emerald | Sky Blue |
Maritime Blue | California Blue | Violet |
Purple | Apricot | Flame Orange |
Shocking Pink | Pink | Poppy |
Terracotta | Grey | Black |
Binding
Required
Order from must clearly advise preference. Fuji-Xerox may advise that perfect binding is not suitable for the book, usually due to the number of pages.
Please note that perfect binding requires an additional 10 days as the cover will be offset printed, milled and glued to the binding edge. The book is then guillotined to size.
After a survey of students' preferences, spiral binding was the chosen option.
Options available are as follows:
Type | Description | Maximum no. of Pages (spine width) | Cover Orientation |
Spiral binding | Plastic coil | 440 | Portrait/Landscape |
2-hole punch | Loose sheets punched, plastic wrapped | n/a | Portrait/Landscape |
Thermal binding | Back cloth binding hot glued and wrapped around the spine | 200 | Portrait only |
Saddle staple | Pages are folded and stapled at the spine (A3 to A4, or A4 to A5) | 21 | Portrait only |
Perfect binding | Offset process, wrap around cover, milled and glued to the spine,guillotined to size | min 50 / max 350 | Portrait/Landscape |
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Quantity
Required:
Number to be printed, including copies for lecturers must be advised on the order form. The following points need to taken into consideration when deciding on numbers:
Number of places available in course
Expected enrolment numbers, although enrolment will not be closed for some time after the date materials must be submitted to FM
Previous history of sales of notes for the subject A balance between sufficient books being available for sale and avoiding overstocking leading to large write-off losses is desirable. We recognize that this may be difficult but School staff are in the best position to provide this information.
Reprints
These are available usually within 48 hours (Monday to Friday) from time of ordering, however this may take longer during peak times. Reprint orders must be emailed to the Student Notes Manager.
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Delivery
Delivery time is 6 weeks after receipt of original material by Fuji-Xerox and allows for all processes from copyright checking to retail pricing and shelving. For this reason the deadline for submissions to Fuji-Xerox has been set at 35 working days before delivery, i.e. Monday to Friday exclusive of public and University holidays.
Student Notes are usually delivered to the Student Notes Shop on the ground floor of the Student Union Building, Kelburn campus, or from the Pipitea campus shop in Rutherford House.
If you have further questions please contact: studentnotes@vuw.ac.nz or phone 463 9531.
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